Minutes:
Christina Hefferon, Assistant Director OD and HR, introduced the Committee to Martin Vaggers, Agresso Project Manager.
Mr Vaggers confirmed that his was an interim role, following approximately 30 years experience working in HR, for a variety of organisations including Local Authorities, and would be responsible for the rollout of the HR and Payroll functionality within the new Agresso system.
Members were advised that the Finance portion of the system had been implemented and was now live. However, following feedback from staff, the rollout of the HR and Payroll functionality had been put on hold until such time as staff could be given further training. In addition, the new implementation date would allow for the system to launch with the most up-to-date version. The system would be as secure as possible, and would include password protections with unique logins.
It was confirmed that, once live, the new system would comprise three key functions:
1. HR access, allowing real-time reports;
2. Staff self-service, including booking leave, reviewing payslips and P60 documents, and electronic timesheets;
3. Manager self-service, allowing Managers to authorise employee leave, register absences etc.
The new self-service functionality would mean a change to staff’s existing processes, and would therefore necessitate a change a cultural change as staff became familiar with the new processes.
Currently, the system was at the planning for implementation stage, which included pilot sessions and the assignation of system champions. Whilst it was recognised that the scope of the project was large (900+ machines) all steps were being taken to ensure a smooth rollout, including upgrading staff to the new iGel system.
Members welcomed Martin to the Council, and advised they were looking forward to working with him in the future.