Revenue and benefits - Fair processing notices

Digital 360 cloud migration - Fair processing notice

Under the GDPR, you have the right to be informed about how your personal data is used. This Fair processing notice explains:

  • how the council will use any personal information collected about you during the migration of its EDRMS system to a cloud platform
  • your data rights.

What type of personal data will be processed

The following types of personal data will be used during the migration:

  • name and address
  • date of birth
  • personal contact information
  • previous addresses
  • criminal offence information.

Special category data that will be processed include:

  • social care data
  • details about individuals’ sexual orientation
  • details about individuals’ ethnic origin.

Purposes for using personal data and how personal data will be processed

  • Your personal data will be shared with Civica UK Ltd.
  • Data will be processed to review housing and associated benefits, including housing and council tax applications.
  • Data will be drawn from relevant benefits applications and validated.
  • Information will be linked to existing records via manual scanning and indexing.

What are the lawful bases for processing personal data

Personal data will be used because processing is necessary for:

  • compliance with a legal obligation to which the council is subject
  • the performance of a task carried out in the public interest.

Special category data will be processed based on substantial public interest.

How is personal data obtained

Personal data will primarily be collected from the council’s existing data systems including applications submitted for:

  • benefits
  • council tax
  • other council services.

How long is personal data held for

The council will retain personal data in line with its retention policy.

Your data rights

The GDPR gives you particular data rights over how your personal data is used. Check the council’s Privacy policy for further details.