Arrival
Unless the Mayor and Mayoress/Consort are receiving guests, they should be requested to arrive no earlier than 5 minutes before the start of the function or, alternatively, in time for the main event of the function.
Often they will be travelling from one engagement to another and timing can be crucial.
The Mayor should be met on arrival at the main entrance to the building by a responsible official of the organisation. They should then escort and introduce the Mayor immediately to the President, Chairman or whoever acts as host. In certain circumstances, the Mayor should be introduced to the assembled company. The responsible official should remain in attendance for the duration of the function.